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Refunding buyers as a managed payments seller

Refunding your buyer as a managed payments seller is simple. Refunds can be issued by sellers, or by eBay.

Important
The information on this page applies only to customers who live in the Philippines, Singapore, or Malaysia. Customers who live outside these locations should read our article on Refunding buyers as a managed payments seller.

Depending on the situation, there are a number of ways a refund can be issued. As a seller, you can issue refunds through Seller Hub or My eBay. Sellers can also issue a refund through a cancellation or return request, or a report that an item hasn't arrived.

Additionally, eBay can issue a refund to your buyer as the result of an eBay Money Back Guarantee case or payment dispute. When eBay issues a refund to a buyer, we may deduct the full amount from the seller for reimbursement.

How refunds work

When you offer your buyer a refund, the amount will be paid from the total of your Available, Processing, and On hold funds. If you don't have enough funds to cover the cost of the refund, the amount will be paid from your on-file payment method. Please ensure your credit or debit card information is up to date to avoid any charge failure.

  • For example, if you issue your buyer a $100 refund and only have $80 in Available, Processing, and On hold funds, your on-file credit or debit card will be used to fund the remaining $20

When eBay issues a refund to your buyer on your behalf, the amount will be deducted from the total of your Available, Processing, and On hold funds.

If the total of your Available, Processing, and On hold funds are insufficient to cover the outstanding amounts you owe, eBay will charge your on-file credit or debit card for the remaining balance owed within 14 days. We may add up the amounts you owe into a single charge. All the details related to these charges will be visible on your Financial statement.

Issuing a refund

You can issue full or partial refunds for items in Seller Hub up to 90 days after the original transaction. Here's how:

  1. Locate the order in Seller Hub.
  2. From the dropdown menu, select Send refund.
  3. Choose a reason for the refund.
  4. Specify a refund amount at the item or order level.
  5. Enter the desired refund amount, and select Send refund.

You'll get an email confirming that the refund has been initiated. Once complete, you'll get an email confirmation and the refunded amount will appear in your order details. You can refund up to 100% of the transaction.

If you're issuing an order level partial refund, the amount will be split proportionally across each item in the order.

If the buyer pays in a currency that's different to your payout currency, the payment will be converted to your payout currency. The currency exchange rate will be captured at the time of sale and can be viewed in the order details. This exchange rate will apply in the event of a refund. Buyers will always receive their refunds in the same currency that they originally paid in.

If there's an open cancellation request, return request, eBay Money Back Guarantee case, a report that an item hasn’t arrived, or an open dispute made outside of eBay against an order, then the Send refund option will not be available. Instead, any refunds must be made through the open request, case, or report, which can be viewed in eBay’s Resolution Center.

If there’s an issue with the refund, you’ll be prompted to use the Retry refund button. If you’re still not able to issue a refund, you can change how your refunds are funded using the instructions below. We do not recommend issuing a refund outside of eBay, as this will not qualify for seller protections.

Changing how your refunds are funded

To select your preferred refund method if you don’t have enough Available, Processing, or On hold funds, follow the steps below:

  1. Locate the order in the Orders tab in Seller Hub.
  2. Select Send Refund, or view the Cancellation, Return, or Item Not Received request.
  3. Select Change how you're charged.
  4. Select your preferred payment method and select Save.

The saved payment method will be used for any future charges. If your preferred payment method is unsuccessful, we will recoup the amount from your other on-file payment method. 

 

Tip
You can issue a full or partial refund for items in Seller Hub up to 90 days after the original transaction.

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